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Evidence & documents

Evidence is the workspace file library: upload documents, put them in folders, optionally link them to an AI use case, and download them later.

Open Risk & Assurance → Evidence in the sidebar. The page title is Evidence & documents.

This is not the same as files on a single use case, model, or framework control. Those live on those screens. This page is the organisation-wide library.

Two areas​

AreaPurpose
Document libraryFolders and files you upload here.
Registry evidenceRead-only list of files that were uploaded from the Training registry or Model registry. Upload or edit those from the original screen.

Chips at the top show how many Files and Folders you have.

Document library​

Left: folders.

  • All files — everything in the library.
  • Uncategorized — files not in a folder.
  • Your named folders (colour, name, count).

Create folder: name (required), optional description, colour. Admin and Editor can create and delete folders. Deleting a folder does not delete the files — they move to Uncategorized.

Right: the file table for the folder you selected.

  • Search with Search files…
  • New folder and Upload file (Admin / Editor). If your plan does not allow more files, you are asked to upgrade.

Columns: file, upload date, uploader, source (linked use case or Not linked), version, status, and a ⋯ menu.

  • Everyone can Download.
  • Admin and Editor can Edit metadata or Delete evidence.

Statuses: Draft, Under review, Approved, Archived.

Upload a file​

Upload file opens a form:

  • Drop or browse a file (PDF, PNG, JPG, DOCX, XLSX, CSV — max 20 MB)
  • Title (defaults from the file name), optional description
  • Folder, or Uncategorized
  • Optional linked AI use case
  • Status and category (Policy, Assessment, Test Result, Audit Report, Screenshot, Contract, Other)

Edit metadata later can change title, description, folder, and status — not the linked use case or category.

Delete asks you to confirm. This cannot be undone.

Registry evidence​

Read-only. Search and filter by Training or Model. Preview PDFs and images in the page; other types download.

Who can do what​

ActionAdminEditorReviewerAuditor
View, search, downloadYesYesYesYes
Folders, upload, edit, deleteYesYesNoNo